When should the business system be changed and why?

As companies grow they change, new needs for business solutions arise. The needs grow over time and you are suddenly faced with new challenges and realize that the current solution is not enough. In this post, we at xperitus explain some of the most common reasons why companies need to change business systems.

5 common reasons why companies change business systems

• There’s a lack of unitary system support for the business processes
  It’s not uncommon for different systems to be used for different areas of businesses. In addition, some processes may be operated completely manually. When systems are not connected and information is available in many different places, the administrative processes become long and cumbersome.
• Current functions are not enough
  Older systems may lack the ability to expand with new features which may be required to meet new business criterias, in the long run this will affect profitability. If there are system limitations that prevent you from growing and expanding, it’s time to change systems.
• Information is not easily accessible
  Today, employees are more mobile than ever before, which puts demands on availability. Regardless of whether the employees perform the work from home, in the office or at the customers office, all information needs to be easily accessible to minimize the risk of hampering efficiency.
• Competitiveness decreases
  If you discover that competitors are outperforming you in, for example, more efficient reporting, faster logistics or better customer service, there’s a risk that you will lose customers and lose market share.

Lacks good conditions for analysis
Older business systems usually lack coordinated information flows. This complicates the process of getting an overall picture before important business decisions and can slow down development. Business intelligence (BI), is therefore an important factor in modern business systems.

Digitize the business process

All of the factors mentioned above can often be traced to companies outgrowing their current system solution. But it may also be because the current system is simply outdated and cannot live up to today’s requirements for digitization. Today, most business systems are cloud-based services, which results in time saving and cost reduction during installation, maintenance and upgrades of the system.

Are you looking into the possibilities of switching your business system? Read our blog post about choosing a business system.

Do you relate to the information described above in the post? Do not hesitate to contact us at xperitus and we will find a solution for your company.